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Set Permissions on Your Contacts Subfolder In the Permissions area, check at least Folder Visible as an assigned permission.From the Contacts tab, right click on your Contacts folder and choose Share, then Folder Permissions.In the Permissions area check at least Folder visible as an assigned permission.Click the Add button to configure permissions for a specific user.Click Folder Permissions from the shortcut menu.From the Mail tab, right click on your Mailbox name, which appears above your Inbox.The following steps are written for users of Outlook 2010 with an Exchange Server however, the concepts apply to prior versions of Outlook as well. If you envision your Contacts subfolder like the figure above, a colleague cannot see the Contacts Subfolder unless they can see your Mailbox and Contacts.įortunately, there is a special permission called Folder Visible, which allows a colleague to see your Mailbox and Contacts without being able to view or edit any of the other content besides your Contacts subfolder. One complexity in this scenario is that you need to add permissions to three folder levels: your Mailbox, Contacts folder, and the Subfolder itself. In order for colleagues to view your contacts subfolder, they need to add your Mailbox to their Outlook account. Logically dividing your contacts into folders is a natural organizational technique, but Microsoft made it relatively difficult to share any of these subfolders with colleagues. Instead, you could share a contacts subfolder. Outlook makes sharing your main Contacts folder pretty simple, yet sometimes you don’t want to share all of your contacts. Try This, It Works How to Share Your Outlook Contacts Subfolder